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Learn the Cost of Your Warehouse Management System

Please answer a few simple questions about your business needs to help our experts estimate the cost of your custom WMS quicker.

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*What is your industry?

*What type of company do you represent?

*What is the expected number of software users?

*How many orders does the WMS need to process weekly?

*How many organizations do you plan to target with your software, approximately?

*How many end users (individuals from all organizations) will use your software, approximately?

*Which software version do you need?

*Which platforms should your WMS support?

*What capabilities should your WMS provide?

*Should your software provide complex analytics and reporting?

*Do you have any preferences for the deployment model?

*Would you require any integrations?

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With other corporate solutions, vendor systems, third-party services (user authentication, messaging), etc.

*Should your software interact with physical devices?

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With barcode scanners, RFID sensors, computer vision cameras, warehouse robots, smart glasses, etc.

Are there any compliance requirements for your WMS? Choose all that apply.

Do you need to migrate data from legacy software?

*Do you have tech stack preferences?

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Particular programming languages, software platforms, cloud services, etc.

Your contact data

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Thank you for your request!

We will analyze your case and get back to you within a business day to share a ballpark estimate.

In the meantime, would you like to learn more about ScienceSoft?

Our team is on it!

Average Costs of Custom Warehouse Management Software

Based on ScienceSoft's experience, developing custom warehouse management software of average complexity may cost around $200,000–$400,000, while engineering a large-scale WMS featuring IoT connectivity and advanced analytics may require $400,000–$600,000+.

Key factors affecting warehouse management system cost

  • The scope and complexity of WMS solution features.
  • The use of advanced automation technology like AI/ML, IoT, AR, and computer vision.
  • The number and complexity of integrations (with corporate software, hardware, third-party systems, etc.).
  • The number of warehouses under management (affects WMS scalability requirements).
  • Performance, availability, security, and compliance requirements.
  • The number of user roles for warehouse management applications.
  • The complexity of data migration procedures.
  • The chosen development sourcing model (all in-house, partial outsourcing, full outsourcing).

Ways to Reduce Warehouse Management Software Cost

Here are some of ScienceSoft’s best practices that have helped us optimize project budgets without trading off solution quality:

  • Prioritizing cloud infrastructure (IaaS, PaaS) to reduce upfront server costs, simplify WMS maintenance, and scale the system on demand. Consider discounted pricing models to reduce ongoing software infrastructure costs.
  • Applying modular architectures (SOA, microservices) to reuse software logic between functions and enable parallel development of several WMS modules.
  • Using ready-made logic and UI components to reduce the share of costly custom coding.
  • Using ready-made APIs and connectors to integrate with popular ERPs, CRMs, shipping systems, and hardware, avoiding custom API development.
  • Relying on proven open-source frameworks and libraries where possible to reduce the costs of third-party components.
  • Adopting mature Agile methodologies and PM practices to prevent scope creep and associated budget leaks.

What Causes Hidden Costs in WMS Development

Many of our clients turn to ScienceSoft after being let down by their previous development vendor. Here are the cost-driving issues we discover most often:

Overlooked compliance requirements

Achieving software compliance with niche standards like FDA regulations for food and pharma warehouses requires extra development effort. Involve compliance experts at early stages to plan software appropriately and avoid costly rework.

Hidden fees for third-party technologies

Licensing fees, usage-based charges, and subscription fees for third-party services and components may significantly increase WMS development pricing. Consider these when budgeting your project and opt for open-source alternatives where feasible.

Feature scope creep

Adding new WMS features mid-project can inflate development costs. Define a clear MVP scope upfront, prioritize features based on the expected ROI, and set up a structured change management workflow to process new requests without derailing the budget.

Complex data migration

Transferring inventory, supplier, and customer data from legacy WMS can be time-consuming, error-prone, and costly if not organized well. Clean and standardize data before migration and use automated migration tools to streamline the process.

Warehouse staff training

Adopting a complex custom WMS may require extensive employee training, driving up project expenses. Draw training materials and plan user training activities in advance. Reusing familiar interface layouts and UI components helps speed up WMS app adoption among users.