Incident Management Software to Reduce Accidents in Assisted Livings

Our Client

A US company providing hospitals, ancillary providers, and assisted living organizations with operational technology and electronic health record solutions to collect, process, and analyze clinical data including patient, treatment, and medication information.

Challenge

The Client needed a risk management module to expand their software for assisted livings. The solution was to help the end clients to create electronic records on accidents and notify care team members on incidents occurred. The Client needed an experienced healthcare software development vendor to design and implement the risk management module, so they turned to ScienceSoft.

Solution

The key entities under the risk management module are employees / visitors, medication incidents, accidents, and residents. The solution includes the following submodules:

Medication incidents

This submodule includes information about the incident’s reason, effects observed or reported, patient’s vital signs, immediate actions taken, and a specialist responsible. The system’s user can also input notifications to a patient’s family and / or care team members. The types of medication incidents are:

• Wrong medication given
• Expired medication given
• Wrong dose
• Controlled substance missing, and more

Accidents

Patient’s conflicts with staff, with other residents and accident events go here. An employee fills in the form to describe the incident, its location, its type, witnesses, injuries, vital signs, and involved persons. The notifications to emergency, family, and care team members are also available. Upon the creation of new accident form, the internal investigation starts to find the event reasons, people responsible, and ways of prevention. The possible reasons for incidents are:

• Aggressive behavior
• Elopement
• Alleged abuse
• Alleged fall
• Witnessed fall
• Delay in treatment
• Found on floor
• Resident to resident altercation(s)
• Resident to staff altercation(s)

Investigation

With this submodule, software users can thoroughly review the incident occurred and undertake the necessary actions. The following functionality elements are included:

• Notifications
• Contributing factors (medical, environmental, resident)
• Corrective actions
• Resident follow up and prevention (assistive devices, fall reduction interventions, environmental modifications)

Results

The resulting risk management module allows its users to create electronic records on incidents, investigate them, and notify care team members to create efficient plans for accidents’ prevention and reduction.

Technologies and Tools

Ext JS, SASS, Java 8, Spring, Hibernate, Apache Maven, Apache Tomcat, MS SQL Server 2012